Version 2.1 (Effective date: August 2026)
ICO Registration: ZB169812
This notice explains how Earlsmere Limited handles personal data on this website, info.toolminder.com, the marketing website for the Toolminder service. Personal data processed in connection with the Toolminder service itself (accounts, users, tool usage and exposure records) is governed by the Toolminder Privacy Policy; see “The Toolminder service” below.
Who we are
This website is operated by Earlsmere Limited (“Earlsmere”, “we”, “us”, “our”), the developer and operator of the Toolminder workplace tool management and safety compliance application. Earlsmere is registered as a data controller with the Information Commissioner's Office (ICO) under registration number ZB169812. We are the data controller for personal data collected through this website.
The contact form
If you send an enquiry through the contact form, we collect the details you provide (name, company, email address, telephone number and your message) and use them solely to respond to your enquiry. Our lawful basis for this is our legitimate interest in responding to enquiries sent to us. Enquiries are delivered to us as email by SendGrid (Twilio Inc.), which processes the message content only for the purpose of delivering it; enquiries are then retained as ordinary business correspondence. For more information, see Twilio's privacy policy at twilio.com/en-us/legal/privacy.
Cookies and embedded content
This website does not set marketing or analytics cookies. Pages that embed a map (Google Maps) or video (Cloudflare Stream) load those players from their providers, which may set their own cookies; please see Google's privacy policy and Cloudflare's privacy policy for details.
The Toolminder service
Personal data processed in connection with the Toolminder service itself (including account, user, tool usage and vibration exposure data) is governed by the Toolminder Privacy Policy, which is maintained as the single authoritative version on the Toolminder app site.
Our Terms of Service (which include our Data Processing Agreement) and End User Licence Agreement are also available there, along with the full list of legal documents at toolminder.com/legal-policies.
Your rights
Under UK GDPR you have rights over the personal data we hold about you, including the rights of access, rectification, erasure, restriction and objection. To exercise these rights in relation to data collected through this website, please contact us using the details below; we will respond within one calendar month of receipt. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at any time, at ico.org.uk or by calling 0303 123 1113.
Contact us
If you have any questions, concerns, or requests relating to this notice or the way we handle your personal data, please contact our Data Privacy team:
- Email: help@toolminder.com
- Telephone: 01226 750111
- Post: Earlsmere Limited (Data Privacy), Unit 18 Valley Road, Station Road Industrial Estate, Wombwell, Barnsley, South Yorkshire, England, S73 0BS
Changes to this notice
We may update this notice from time to time to reflect changes in our practices or applicable legal requirements. When we make material changes, we will update the effective date at the top of this document.